Held online Wednesday 16th September 2020, 7:30pm
Present: Councillors: van Lienden (Chair), Akers (Vice-Chair), Chinn, Cole, Dolman, Evans,
In attendance: D Berry (Clerk)
1. Apologies for absence: Councillor Drummond
2. Declarations of interests:
• Councillor Akers – planning application P202321/FH non pecuniary
3. In addition to the resignation of R Puzey the following councillors resigned immediately prior to the meeting: G Smith, C Barron, B Vine, S Newbert and E Jordan
4. Minutes: Resolved to adopt the minutes of the meeting held on 19th August 2020 as a true record of the meeting. The Chair will sign the minutes once physical meetings resume.
5. Public Participation Session:
5.1 No West Mercia police representative was present
5.2 Ward Councillor Watson highlighted the need for “No HGV” signs on Howle Hill due to large vehicles endeavouring to access Church Lane
5.3 A written report was provided by the Localities Steward (who was not present)
5.4 Public participation session – there were a large number of public attendees but nobody wished to speak
6 Projects:
6.1 Community Support Scheme provided a written report
6.2 Kerne Bridge Canoe Launch
6.2.1 Resolved to pay the permit fee of £276.25 to the Environment Agency to enable activities to be carried out for remedial works
6.2.2 A tree survey has been received that will be used as a basis to obtain competitive quotations for the work identified and the on-going maintenance. Resolved to establish a task & finish working group to identify companies who wish to tender for the work and to evaluate the bids and recommend a successful bidder for Council approval. The working group will consist of councillors Cole, Chinn and Dolman together with the clerk.
6.3 Resolved to convene an extraordinary meeting to receive a presentation by the NDP steering group and agree the way forward
7 Planning:
7.1 P202848/PA7 Cherry Tree Barn – WPC were not being asked to comment on this application as it was presented as permitted development (post meeting note the application has been refused) Councillor Akers was moved to the electronic lobby
7.2 P202321/FH Brook House – there were no objections Councillor Akers returned
7.3 P202493/F Land adjacent to Road Cottage – there were no objections
8 Finance:
8.1 The Finance chair reported that the following had been resolved:
8.1.1 To replace the Sage accounting software with Solar Accounts
8.1.2 To outsource the payroll to Autela Payroll Services
8.1.3 To pay for the clerk’s CiLCA registration fee and training
9 Highways and public rights of way: –
9.1 To receive report from Lengthsman Co-ordinator – Nothing to report.
9.2 Traffic Regulation order at Leys Hill Junction – this item was deferred to await further information
9.3 To receive report from Rights of Way Officer
10 Working groups: –
10.1 Resolved to delete the terms of reference for the Community Support Group as the requirements are fully covered by the job requirements of the co-ordinator
11 Items for next meeting agenda (No discussion): –
11.1 Leys Hill junction
11.2 HGV signage on Howle Hill
12 Next meeting: – Wednesday 21st October 2020 at 7.30pm – venue and style of meeting to be confirmed
The meeting closed at 20:49