WALFORD PARISH COUNCIL
Minutes of Finance Committee Meeting
Held online – Wednesday 7th April 2021 at 7:30pm
Present: Councillors: Chinn (Chair), Akers, Drummond, Cole In attendance: D Berry (Clerk)
1. Apologies for absence: – Councillor van Lienden, work commitment
2. Declarations of interest and written requests for dispensation: – councillor Akers, 6.1 expenses
3. Adoption of Minutes of previous meeting: – resolved to adopt the minutes of the meeting held on 3rd February 2021 as a true and accurate record and to be signed by the Chair once physical meetings are resumed.
4. Public participation session: – none
5. Financial information: –
5.1 Resolved to approve the bank statements and reconciliation for February/March 2021, councillor Akers will sign once physical meetings are resumed
5.2 Lloyds Bank have rejected the switch request for the new banking arrangements. The clerk will follow up to determine why and ensure it is actioned.
5.3 The RHL management fee with the RPI increase has been invoiced at £4,219.24 for 21/22
6. Payments: –
6.1 Resolved to approve the payments as per Appendix 3
6.2 Resolved to ratify the payments on Appendix 3
6.3 Resolved to approve the Clerk’s 30 hours overtime for March 2021 plus 20 hours holiday pay b/f from 20/21- and 18.75 hours holiday pay b/f from 20/21 for Be Mackintosh
7. Year End accounts: – draft statement was presented for discussion
8. Preparation for audit: –
8.1 Resolved to ask Jayne Dunstan to carry out the internal audit
8.2 Clerk to agree requirements with internal auditor – agendas, minutes, payments
8.3 Accounts to ensure payments due in 2020/21 are properly allocated
9. Financial regulations: – It was agreed to hold back presentation to full Council until the May meeting due to delayed transfer of the banking arrangements
10. Items for next meeting agenda: –
10.1 RHL / WPC insurance review (full Council 21st April)
10.2 Banking (full Council 21st April)
10.3 Risk register (Finance 2nd June)
11. Next meeting: – 2nd June 2021 – venue and style of meeting to be confirmed
The meeting closed at 8:17 p.m.