Held online – Wednesday 29th July 6:30pm
Present:
Councillors: Joanne Akers, Chris Barron, Simeon Cole, Monica van Lienden and Bob Puzey
In attendance: Jayne Putland (Clerk), 1 member of the public
1. Apologies for absence: – Karen Chinn
As Cllr Chinn (Chairman) had sent her apologies Cllr van Lienden nominated Cllr Akers to chair this
meeting, Cllr Puzey second. It was resolved that Cllr Akers chaired this meeting.
2. Declarations of interest and written requests for dispensation:
Depending on what was to be discussed at item 9 Cllr Puzey may have to declare a non-pecuniary
interest.
3. Adoption of Minutes of previous meeting: – It was resolved to adopt the minutes of the meeting
held on 24th June 2020 as a true and accurate record and to be signed by Cllr Akers (Chair) once
physical meetings are resumed.
4. Public participation session
No questions were received.
5. Financial information: –
5.1 Clerk had spent a lot of time on trying to sort out an issue on Sage regarding obtaining closing
and opening balances from year end accounts. As such the clerk had not been able to produce
any financial reports for this financial year. It has been found that the automatic trial balance
functionality available on this version of Sage cannot be used, as it pulls forward balances from
previous years thereby distorting the numbers. Going forward manual trial balances will need to
be completed to produce reports.
5.2 Members had received the bank statements and reconciliation before the meeting and there
were no queries received. Cllr Akers will sign the bank reconciliation as accurate once physical
meetings are resumed.
5.3 Cllr Barron proposed to approve and recommend the AGAR statement to full council and Cllr
Akers second. It was resolved to approve and recommend AGAR to full council.
Cllr Cole joined meeting.
6. Payments: –
6.1 It was resolved to approve the payments on Appendix 4.
6.2 It was resolved to ratify the payments on Appendix 4.
7. Risk management:
Walford Community Support Scheme – Coordinator list of Covid-19 related risks have been added to
risk register but ratings needed to be added. Cllr Barron proposed that in the current environment the
rating should be high and it was resolved to adopt the rating of high for the Covid-19 risks. Clerk to
amend. Cllr Akers noted that if Cllrs had any further comments to forward these to the clerk for
inclusion.
8. Asset Revaluation – Insurance Valuation Update:
Cllr Akers had checked with the insurer that this was on a replacement value basis but as yet has not
received confirmation. Cllr Akers will chase but in the meantime the council will work on the
assumption of a replacement value basis.
9. Kerne Bridge Canoe Launch Tree Survey
Cllr Cole has not received any feedback as yet and had sent the buttress report to the company that
were undertaking the survey, but will chase. Once Tree Survey report has been received Cllr Cole to
send to Clerk to distribute. Clerk to add to next meeting’s agenda.
As no Tree Survey Report had been received, and no discussion was undertaken, Cllr Puzey was not
required to leave the meeting.
10. Update to Full Council
10.1 AGAR Statement – recommend for approval at full council.
10.2 Risk Management Register – bring forward
10.3 Kerne Bridge Canoe Launch Tree Survey – update – awaiting report.
11. Items for next meeting agenda: –
11.1 Review Documentation Survey
11.2 Kerne Bridge Canoe Launch Tree Survey Report
11.3 Asset Re-Valuation – Insurance Valuation Update
12. Next meeting: – Wednesday 19th August 2020 at 6.30pm – venue to be confirmed
The meeting closed at 18:48